Succession planning is key to sustainability

RECENT events, in both the public and private sectors, again highlight the key role that proper succession planning plays in supporting any organisation’s sustainability, particularly when it comes to CEOs and governing body chairpersons.
Poor succession planning inevitably creates a leadership vacuum at both governing body and executive management level, resulting in a loss of the longer-term strategic focus.
Richard Foster, a facilitator at the Institute of Directors in Southern Africa, says that the impacts of uncertainty can be dire.
Impacts can include a loss of performance delivery influenced by such factors as senior management turnover, the loss of market share to more focused competitors, severe reputational damage and erosion of investor and other key stakeholder confidence in both the governing body and senior management alike.
“Because good governance relies on effective leadership, succession planning receives significant focus in King IV. In addition, its five sector supplements deal with the specific issues relating to succession planning in different contexts,” Foster noted.

The position is particularly complex when it comes to state-owned entities (SOEs) because certain appointments, such as the CEO and governing body chair, are typically mandated in legislation or founding documents. The shareholder thereafter plays a key role and the process is not as easily aligned with what is considered governance best practice, he said.
A similar situation exists in local government. One mark of the difficulties of proper succession planning at SOEs is the reliance on interim appointments. However, they inevitably create uncertainty unless they are well through and the process is properly communicated to stakeholders.
“One of the governing body’s primary functions is to create and oversee the implementation of strategy, implying a three- to five-year or even longer timeline. Interim appointments, by contrast, tend to be operationally focused pending a permanent appointment,” he said.
King IV recommended that governing bodies should ensure that succession plans exist for their members, as well as for the CEO and executive management team. However, because succession planning is closely connected to the appointment of these senior office-bearers, succession planning for SOEs is, as previously mentioned, more complex and challenging.
Typically, the shareholder/executive authority (ultimately the government) has the power or obligation to appoint the chairperson and/or the CEO and/or other governing-body members. In its SOE Sector Supplement, King IV recommends that these appointments should be accomplished through a robust and transparent process that involves the governing body as much as possible to give effect to the aspirations of the relevant principle.
“The processes for appointing CEOs or chairs at certain SOEs is sometimes questioned. The damage caused by unsuitable appointments is now plain, and both the organisations and the economy as a whole are affected,” he said.

To align succession planning in SOEs better with governance best practice, the King IV SOE Sector Supplement recommends that the CEO’s letter of appointment should clearly state that the CEO is accountable to the governing body (rather than the executive authority, that is the shareholder), that the governing body and CEO agree on how the CEO’s performance should be measured and that the governing body has the primary responsibility for firing the CEO.
“It is encouraging that the government seems to have now recognised that good corporate governance requires ethical and effective leadership, and that increased focus appears to have been placed on the succession planning and attendant appointment process. The consequences of not following the recommended practices of good governance are now plain to see,” Foster concluded.

Institute of Directors in Southern Africa

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